Define the purpose of the sample

A formulation trial, flavour sample and finished-pack sample answer different questions. Agree which attributes the current sample can demonstrate and which require testing or documents. Record the sample reference, revision date and linked formulation brief. Appearance alone does not prove every intended specification.

Separate observations from measurements

Record appearance, pouch feel, flavour and packaging fit as observations. Record laboratory results with batch reference, method, unit and criterion. A tasting opinion is not an analytical result; an ingredient document is not automatically a finished-product result. Separate records make questions easier to assign.

Match artwork to the approved product

Compare artwork with the latest agreed name, formula information, pouch count and storage instructions. Confirm language versions and responsibility for market-specific review. Give each artwork revision a reference so an obsolete version is not sent to print.

Document changes

If flavour, fill weight, pouch material or container changes, record the version and reason. Ask whether another sample or further checks are needed. Keep responses with the approval record rather than scattered chat messages, especially when several suppliers or reviewers are involved.

Confirm commercial assumptions separately

Sample approval and a purchase order serve different purposes. Once the technical brief and pack are agreed, confirm quantity by SKU, quotation currency, packaging inclusions, relevant sample or tooling costs, payment terms and timing. Treat only written project-specific terms as commitments.

Finish with a clear next action

List accepted items, open issues, responsible people and expected update dates. Bring the latest brief and sample-review questions to a Sonvi Bio enquiry. This is a suggested communication workflow, not a declaration that a sample passed tests or a delivery date is guaranteed.